EXECUTIVE / SENIOR EXECUTIVE

Department Details

Role Summary

Seeking a detail-oriented and proactive professional to join our R&D Logistics team. This role is pivotal in managing end-to-end operations related to CRO (Contract Research Organization) projects, vendor coordination, and 'services' procurement processes. The ideal candidate will act as a key liaison between internal stakeholders, vendors, and finance teams to ensure timely execution of projects, compliance with company policies, and seamless operational flow. Qualifications & Skills • Education: Bachelor's degree (preferably in Chemical/Pharma/STEM). A Master's in Business or SCM is an advantage. • Preferred Skills: Project Management skills: PMP certification is a plus. • Experience in Business or Supply Chain Management is advantageous, though fresh graduates with a strong learning and analytical mindset are welcome. • Core Competencies: • Strong attention to detail and ability to work with numerical data. • Excellent communication skills (non-negotiable). • Proficiency in MS Excel for project tracking and data management. • Ability to collaborate effectively with cross-functional teams and external stakeholders. • Strong organizational and time management skills to handle multiple tasks efficiently.

Key Responsibilities

1. RFQ Management (Requests for Quotation) • Receive and manage RFQs from domestic and overseas CROs, ensuring all necessary details are captured for evaluation. • Facilitate negotiations between vendors and the finance team to secure competitive pricing and favourable terms. • Coordinate with Finance for timely approval of vendor quotes to proceed with procurement. 2. PRN Creation & Project Activity Tracking • Create service PRNs in SAP promptly after obtaining necessary approvals on quotations. • Issue Purchase Orders (POs) to vendors post-approval. • Manage end-to-end API CRO projects, including regular follow-ups with third-party vendors to ensure timely deliverables. 3. Invoice Accounting & Payment Coordination • Ensure timely accounting of vendor invoices and forward them to Finance for payment release by completing BFN and SE in SAP. • Follow up with Finance to clear outstanding payments and address any delays. • Respond promptly to vendor payment-related queries and share processed payment transaction details. 4. Legal Contract Management (CDA/MSA/SOW) • Initiate LRF for CDA/MSA creation during vendor onboarding to ensure compliance with company policies. • Coordinate agreement execution with Legal, Finance, end-user teams, and vendors by scheduling meetings and resolving issues. • Track agreement progress, provide regular updates to stakeholders, and address any delays. 5. Vendor Registration & Master Data Creation • Facilitate vendor code creation by collecting required documents and raising MDG requests in SAP for vendor registration.

Educational Qualifications

Required Education Qualification: M.Sc
Required Experience: 0 - 2 years